Building Coordinator Responsibilities

The Facilities Services Department is dedicated to maintaining the physical campus environment that enables our students, faculty and staff to achieve their objectives in instruction, research and public service.  To accomplish this mission, we need the help of active and involved Building Coordinators.

The Building Coordinator is the primary contact with Facilities for matters related to the condition of the building and its environmental, electrical, plumbing, elevator and related systems.  The Building Coordinator coordinates problems reported by building occupants and works with the Customer Service Center when the repairs are needed.  Facilities notifies the Building Coordinator in case of emergencies, utility outages and other major problems that affect the building.  The Building Coordinator is sent regular surveys to solicit feedback on quality.

Attributes of a Successful Building Coordinator

• Cares about the physical environment of the campus
• Works in the building (or nearby)
• Knows the building, occupants, special department equipment, lab and research areas
• Is willing to represent students, faculty and staff and to pass along Facilities information to them
• Has an interest and general understanding of the entire campus, in addition to the building(s) in which they reside
• Is willing to work closely with Facilities personnel
• Has an interest in the responsibility, has the time to do it, is available and in the vicinity most of the time and does not delegate the job to a subordinate
• Knows University procedures
• Takes complete and accurate information from occupants, including room numbers, location of the problem being call in, type of problem and the “urgency” of the problem
• Does not have to have a maintenance background, but it is very helpful to know common terms
• Is willing to tour the entire building, including mechanical rooms and should be willing to learn the basic operation of and which areas of the building are service by the fans of the roof
• Knows the location of the key for the roof in case of emergencies
• Keeps a copy of building plans and blue prints on file
• Goes to pre-construction meetings that pertain to the building
• Is willing to provide feedback on a regular basis

Please visit our website, www.facilties.ilstu.edu, for information on projects, construction and all the services that Facilities has to offer the University.

Facilities needs to have accurate information on the:

• Building Coordinator’s name
• Title
• Phone number